Status and permission settings can apply independently to the following: Dataverses, Studies, and Study files
In addition, Terms of Use can apply at any level: Network, dataverse, or study.
When a dataverse is created, it is set as not released. A dataverse that is not released can be viewed or accessed only by a Dataverse Admin, Curator, or Contributor for that dataverse, or by any user granted permission explicitly to access it. It appears on the Coming Soon tab in the Dataverse Network. When work on the dataverse is complete and the site is set to released, it then appears on the Now Available tab in the Dataverse Network. Any user can view or access the dataverse after it is released.
Permissions can be granted to access a dataverse that is not released.
Note: When a user browses or searches a Dataverse Network, all studies and collections in a dataverse that is not released are omitted from any list of search results.
A study is created within a dataverse, and the initial status of that study is New. When the Contributor (author) determines that work on the study is complete, that user changes the status to In Review. A Curator or Dataverse Admin then reviews the study and changes the status to Released. Any user can view or access that study.
For each study within a dataverse, permissions can be set to Restricted or Public for access to that study. Permissions can be granted to specific users or groups to access Restricted studies, and a setting can be enabled to enable users to request access to Restricted studies.
For each file within a study, permissions can be set to Restricted or Public for access to that file. Permissions can be granted to specific users or groups to access Restricted files.
Dataverses, studies, and data files can have user restrictions applied. If prompted to accept Terms of Use, click the check box and then click the Continue button to view or download the information you chose.
Terms of Use are customizable and can apply at any of three levels:
If a Network has Terms of Use applied to general use, then each time you log in to the Network you must accept the terms before you can access any options.
If a Network has Terms of Use applied to data uploads or downloads, then any study in that Network includes those terms. When you select a study from a Network with terms applied to data downloads, you accept the terms to download the files. You also must accept terms when you add a study or file to a dataverse in a Network with terms applied to study creation.
If a dataverse has Terms of Use applied to data uploads or downloads, then any study in that dataverse includes those terms. You must accept the terms to add or download files.
When Terms of Use are applied at the Network or dataverse level, for the first study file that you view or add in the Network or dataverse you must accept the terms one time per session in the Network.
Individual studies also can have Terms of Use applied. When you select a study with terms applied and view the Cataloging Information tab, a Terms of Use section appears at the bottom of the tab. Click the blue down-arrow to view the Terms of Use on this tab. If you choose to view, subset, or download any study files or data sets from a study with terms applied, first you must accept the terms.
When terms are applied at the study level, for the first file that you view or download in the study you must accept the terms one time per session in the Network.