Manage Groups

You can create user groups based on account names or IP addresses.

For example, you can create a user group for an organization and enable affiliate users of that organization's domain to access the Network. Or you can create a group based on some organizational criteria and add user accounts to the group to help you track those accounts collectively.

See the following topics for detailed information about how to manage users and IP groups:

Create a User Group Based on Account Names

To create a user group based on account names:

  1. Log in and navigate to the Network homepage.
  2. Click Network Options, scroll to Network Users, Groups, Privileges, and then click Manage Groups.
    You see the User Groups in [Your] Dataverse Network page.
  3. Click the Create a New Group link at the top of the group list.
    You see the User Group page.
  4. Enter a Group Name, and enter an easily referenced name in the Friendly Group Name field.
  5. Click the radio button in front of the Username Group option.
    The radio button options are removed, and a Usernames field is displayed for you to add users to the group.
  6. Enter the username for an account that you choose to add to this group.
  7. To add another name, click the plus-sign beside a username entry, and then enter the next username in the additional field.
    To remove a user from the group, click the minus-sign beside that username.
  8. When the list of users is complete, click Save to create the group, or click Cancel to lose your edits.
    The User Groups in [Your] Dataverse Network page is displayed, and your new group is listed on the page.

Create a User Group Based on IP Addresses

To create a user group based on IP addresses:

  1. Log in and navigate to the Network homepage.
  2. Click Network Options, scroll to Network Users, Groups, Privileges, and then click Manage Groups.
    You see the User Groups in [Your] Dataverse Network page.
  3. Click the Create a New Group link at the top of the group list.
    You see the User Group page.
  4. Enter a Group Name, and enter an easily referenced name in the Friendly Group Name field.
  5. Click the radio button in front of the IP User Group option.
    The radio button options are removed, and the IP Addresses/Domains field is displayed for you to add users to the group. A check box, labeled This IP group has an affiliate login service, also is displayed at the bottom of the IP Addresses/Domains list.
  6. Enter the IP address or domain name that you choose to add to this group.
  7. Click the check box beside the This IP group has an affiliate login service field if the domain has one or more login services associated with it.
    New fields are displayed for you to enter the affiliate names and associated URLs for the services.
  8. Enter the login service name and URL, if appropriate.
  9. To add another address, click the plus-sign beside an entry in the IP Addresses/Domains field, and then enter the next address in the additional field.
    If you enter a login service domain, be sure to enable and enter the login service fields for that domain.
    To remove an address or domain from the group, click the minus-sign beside that address.
  10. When the list of addresses and domains is complete, click Save to create the group, or click Cancel to lose your edits.
    The User Groups in [Your] Dataverse Network page is displayed, and your new group is listed on the page.

Edit a User Group

To edit the members of a user group:

  1. Log in and navigate to the Network homepage.
  2. Click Network Options, scroll to Network Users, Groups, Privileges, and then click Manage Groups.
    You see the User Groups in [Your] Dataverse Network page.
  3. In the group list, click the Group name or Friendly Group Name for the entry that you choose to edit.
    You see the User Group page containing the existing group set up.
  4. To edit the group name or friendly group name, change the existing values in the name fields.
  5. To add a new user or address, click the plus-sign beside an existing entry, and add the new member in the additional field.
    If you enter a login service domain, be sure to enable and enter the login service fields for that domain.
    To remove an existing member, click the minus-sign beside the entry that you choose to remove from the group.
  6. Click Save to save the edited user group, or click Cancel to lose your edits.
    You see the User Groups in [Your] Dataverse Network page. If your save was successful, you see a Successful message at the top of the list.

Delete a User Group

When you delete a user group from the Network, any privileges that you assigned to that group are no longer available to members of the group.

Note: There is no confirmation step to prevent you from deleting a user group accidentally. If you click the link to delete a user group, that group is deleted from the Network immediately.

To delete a user group:

  1. Log in and navigate to the Network homepage.
  2. Click Network Options, scroll to Network Users, Groups, Privileges, and then click Manage Groups.
    You see the User Groups in [Your] Dataverse Network page.
  3. In the group list, locate the group that you choose to delete, and then click the Delete Group link in the row for that entry.
    The deleted user group is removed from the list on the User Groups in [Your] Dataverse Network page.